Financial, administrative and logistics manager

As a financial, administrative and logistical manager , under the direction of the Head of the Pharmacist Department, you will play an essential role in the smooth financial, administrative and logistical functioning of the pharmacy department.
You will lead a team of administrative staff to ensure quality service in accordance with the regulations in force and the standards established by management.

You will be responsible for:

Financial management in collaboration with the services of the Finance Department:

• Actively participate in the development of the pharmacy's budget and its monitoring. This includes, but is not limited to, the transfer of information on pharmaceutical revenues and expenditures, FTEs, and investments.

• To track income and expenses by broad pharmaceutical product categories according to the facility's closure schedule (monthly/quarterly).

• Contribute to the overall financial management of the pharmacy including, among other things:

  • Inventory management.

  • Validation of supplier invoices (including the application of public contracts) and the follow-up of discounts.

  • Internal billing.

  • The completeness of patient billing, including tracking data transfers for billing and rejection line management, and compliance with internal procedures and provider billing deadlines (prescription validation, implant traceability, etc.).

  • Cross-cutting optimization of pharmaceutical revenues and expenses for all the services of the establishment.

  • Optimization of logistics processes.

  • Harmonization of the product catalog between sites.

• Supervise the preparation of inventories, learn from them and take actions as well as represent the pharmacy to the company's auditors.

• Assist the Chief Pharmacist in the choice of pharmaceutical products used in the establishment (analyses for the CMP, CMM).

Operational management:

• Ensure that the tasks of the administrative staff team are completed.

• Contribute to the optimization of the pharmacy's processes and ensure an efficient logistics circuit.

Human Resources Management:

• Manage and validate the supervision and schedule of pharmacy employees, ensuring a balanced distribution of staff to ensure the continuity of the department's activities.

• Proactively resolve various staffing issues, in close collaboration with pharmacy management and in accordance with established procedures.

• Supervise administrative staff.

• Support the Head Pharmacist and Assistant Head Pharmacists in the development and distribution of roles and responsibilities of all pharmacy employees and ensure that these responsibilities are respected at all levels, thereby contributing to a harmonious and efficient work dynamic.

• Actively contribute to the maintenance of a healthy work environment by implementing effective work processes and promoting open and constructive communication within the team.

Management and reporting:

• Design and produce a set of performance indicators for pharmacy management.

• Contribute to the development of the long-term pharmacy strategy in collaboration with the Pharmacy Directorate in relation to the institutional strategy.

Your training and experience:

• You are in possession of a university degree.

• You have experience in the hospital environment and a good knowledge of the pharmaceutical sector.

• You are familiar with public procurement legislation and financial matters and logistics processes.

• You also have an excellent command of the computer software necessary for the function (e.g. excel).

• You are fluent in French and ideally have a good knowledge of the second national language.

 You can find yourself in the majority of these skills :

• Strong sense of organization and autonomy in task management.

• Ability to make effective and efficient decisions, with a strong dose of assertiveness.

• Ability to work with numbers, coupled with a spirit of analysis and synthesis.

• Excellent communication, respect, and active listening skills.

• Strong team player, fostering collaboration and knowledge sharing.

• Proactive with a strong sense of initiative and anticipation.

• Social and supervisory skills to provide effective leadership.

• Proven listening and negotiation skills for constructive conflict resolution.

• Ability to identify the causes of errors, provide immediate solutions and prevent recurrences.

Are you interested in joining our team? Then apply now by completing our online application form before September 11, 2024.

How to contact us?

For any further information about the position, contact Olivier JULLION, Head of Department Pharmacist on 02/348.55.49, or Michel EK, Pharmacy Administrative and Logistics Manager, on 02/348.51.62.

For any other questions, contact Camille Lingrand, recruiter on 02/739 85 97

At Iris Sud Hospitals, we welcome and encourage all applications, without discrimination based on age, disability, gender, origin, religion or sexual orientation.