Student work at the reception desk of an eco-friendly office centre

In this job, you are the first contact person at the reception of the center.

You will be responsible for different logistical and administrative tasks, such as:

• Welcoming visitors and tenants

• Answer phone, emails, and forward information to the right people

• Distribute mail and parcels

• Send various communications under the supervision of a manager

• Manage meeting room rentals, preparation and set-up of rooms, follow-up of reservations and technical support.

• Manage access to the building (badges, keys, opening hours)

• Track tenant requests based on their level of urgency

• On weekends and evenings sometimes check the cleanliness of the place.

All this in compliance with procedures that will be provided and explained before the first day of work.

• You are a graduate student (18 years of age and older)

• You are punctual

• You are easy to talk to and have a professional attitude

• You have a sense of responsibility and customer service

• You have a neat presentation

• You are autonomous, able to reason, reliable and resourceful

• You control your emotions (sometimes able to face stressful situations alone, such as: an unforeseen event, a breakdown, an alarm trigger, complaints or grumbling from tenants, etc.)

• You have a good knowledge of the Microsoft Office suite (Outlook, Word, Excel)

• You have an interest in the voluntary sector or environmental issues

• You are at least bilingual in French and English; Knowledge of Dutch is an asset

After receiving the CVs and cover letters, we will contact us again for an individual interview, in order to check the compatibility for this job.

Then, we train the new recruit(s) on site, through several short training courses, in order to introduce the procedures and present the center.