Management Assistant

Permanent

Evere (Brussel)

Job description

Are you a born organizer with a strong sense of responsibility? At Fost Plus, we are looking for a Management Assistant who brings structure, calm and overview to the day-to-day running of our CEO and the management team.

👉 An overview of the tasks:

Direct support and collaboration with the CEO
- Manage and coordinate the agenda
- Plan and track one-on-one meetings and actions
- Proactively inform about important deadlines, responsibilities and commitments
- Serve as a sounding board and a person of trust
Agenda & meeting management
- Schedule and organize appointments, meetings, and events
- Prepare agendas, presentations, and meeting folders
- Take notes in meetings and track action items
Email & Document Management
- Sort, prioritize, and respond to emails
- Write letters, reports and other documents
- Maintain and archive management files in a timely manner
Statutory support
- Prepare and organize meetings of the Board of Directors, General Assemblies, Committees and Working Groups
- Ensure compliance with legal obligations and internal regulations
- Send official invitations and supporting materials
Versatile administrative and operational support
- Orders (PO), monitoring of general operation and reception of visitors
- Ad-hoc support for members of the management

Profile

You have a higher education degree or at least 3 years of relevant experience in a similar position.
You are comfortable with digital tools (Microsoft 365, e-sign, SharePoint, etc.) 💻
You communicate in an engaging manner in Dutch and French, and you have a good knowledge of English
You work independently and discreetly, and you know how to manage confidential information
You are structured, precise and keep an overview, even in busy periods
You anticipate and like to plan, organize and adjust if necessary 📆
You are service-oriented, empathetic and helpful 🤗

Why apply?

A full-time position with a permanent employment contract 💼
An interesting and dynamic job in a fast-growing Belgian company with social relevance. 💚
Work in our spacious and bright office in Evere, easily accessible by public transport.
An attractive salary package with a competitive salary and nice fringe benefits (insurance, cafeteria plan, etc.).

Conduct of interviews

Resume Verification

First telephone contact
1st on-site interview with the position manager and HR
2nd on-site interview : "click" interview with potential future colleagues
Let's start! 🚀

Diversity, inclusion and equal opportunities are important to us. Applicants are therefore selected on the basis of their qualities and skills, without distinction as to age, religion, origin, disability, sex or gender.

If you have a disability, learning difficulty or illness and would like to benefit from reasonable accommodation as part of the selection procedure, please mention this on your application. Just say so in your application. The conditions will be adapted as best we can so that you can apply in the best possible circumstances.