Payroll Officer - Human Resources

 About Iris Sud Hospitals (HIS)

Our hospitals include 4 sites: Etterbeek-Baron Lambert (Etterbeek), Joseph Bracops (Anderlecht), Etterbeek-Ixelles (Ixelles), and Molière Longchamp (Forest). Our public health facilities are distinguished by the benevolence and respect of the staff towards each patient.

The Iris Sud Hospitals and the CHU Saint-Pierre are undertaking a strategic grouping project aimed at consolidating their stability and boosting their medical partnerships. This project aims to preserve and strengthen the quality of care by offering an even more stimulating environment for health professionals. This collaboration represents a great opportunity to strengthen the excellence of two committed public hospitals, supported by strong ethical values and a constant commitment to public health.

Why we recruit

Unlike many organizations, we have chosen to manage payroll in-house. This approach gives us direct control, increased proximity to our teams, and the ability to ensure flexible and responsive payroll management for all our hospital employees. We are looking for a Payroll Officer to strengthen our team following internal changes within our HR team.

📝 What the job consists of

As a Payroll Officer (M/F/X), you will play an essential role in ensuring the daily management of the salaries of more than 2,000 employees, while ensuring compliance with social legislation and the specificities of the hospital sector. This area is distinguished by variable working hours, sector-specific scales and bonuses, and special conditions of employment.

Your main responsibilities will include:

• Analyse, process and control payroll and work performance data, in compliance with social legislation, procedures, internal and external regulations

• Encode data related to compensation changes, organizational changes, staff movements, allowances and uncomfortable benefits in dedicated software

• Carry out administrative formalities and regularizations during changes in contracts, working hours, remuneration or personal changes

• Establish mandatory legal declarations and legal calculations in order to guarantee the adequate payment of salaries and/or income supplements/exits.

• Complete regulatory documents and draft official letters related to the legal management of personnel

• Inform staff of the legal steps they must take, in order to ensure the adequate payment of salaries and/or income supplements

• Establish mandatory legal declarations (withholding tax, Belcotax, Dimona, Activa, etc.) in order to guarantee the adequate payment of salaries, pensions, and/or income supplements

• Perform payroll simulations and calculations related to career breaks, pension

• Ensure relations, in connection with administrative and salary management, with both external and internal bodies

• Answer questions from internal/external customers

• Ensure the legal evolution of matters related to your activity and inform your colleagues or internal contacts of changes impacting their work

• Participate in the development of projects and/or the implementation of HR programs (optimization of payroll software, attractive salary policy)

• Carrying out permanences HR at other sites

 Eventually, you will be autonomous in payroll management, coordinating traceability files and initiating payment. You will also be responsible for an area of activity.

🚀 Your manager, your team and your environment

• Our Human Resources Department is located at the Etterbeek-Baron Lambert site in Etterbeek. Our team currently consists of about thirty professionals (HRIS, HR Officer, Payroll Officer, administrative assistants, secretaries, HRBP, recruiters)

• You will join the Administration and Payroll team of 11 colleagues. This team is responsible for the administrative management of staff and salaries. You will work closely with your fellow Payroll Officers as well as other team members related to data and social legislation, absence-sickness and internal mobility

• You will work mainly on the Etterbeek-Baron Lambert site

• Your manager will be Florane, Head of Administration and Payroll

 🧡 What you'll like about this feature

• Sector expertise : By joining a hospital environment, you will have the opportunity to develop in-depth expertise in payroll management adapted to the particularities of this complex sector

• Control of internal payroll : By working in an organization where payroll is entirely managed in-house, you will benefit from a global and detailed visibility on all processes, strengthening your ability to react quickly, prioritize and work directly in line with operational realities

• Autonomy and professional development : Through coaching, you will have the opportunity to gradually manage more and more responsibilities and achieve complete autonomy, while having the opportunity to improve your skills in specific areas of payroll and HR management

• Collaborative environment : You will be part of a caring team that values mutual aid, knowledge sharing and mutual learning

🎓 Your education 

• You have a bachelor's degree in human resources management

• A background in social legislation is essential

 💪 Your experiences and knowledge

• You are a recent graduate or you already have experience as a payroll officer

• You have completed an internship in payroll

• A first experience in payroll management is an asset

• Knowledge of Allyn or other payroll software is an asset

• Proficiency in PEP or other scheduling software is also a plus

• You have a good knowledge of Dutch

👌 Your skills 

• Proactivity in problem solving : You are able to take initiative, quickly spot problems and propose practical solutions to solve them

• Clear and professional communication : You are able to maintain a professional tone in all your contacts and give a clear response

• Reliability and rigor in validations : You validate what you are sure to understand, you ask for additional information in case of doubt

• Thinking before action : Although speed is sometimes necessary, you think before you act, avoiding reacting in a hurry without having taken the time to properly analyze the situation. This will allow you to provide sustainable solutions

• Reporting and information management: You are able to anticipate information needs, structure information, locate necessary data and provide clear feedback to facilitate the work of others

1. Telephone conversation with Céline Koninckx (Recruiter): 30 minutes

2. Test

3. Interview with Florane Louis (Administration and Payroll Manager), Samiya Saïdi (HR Director) and a Recruiter: 45 minutes

4. Let's start! 🚀

Want to join us?

Apply until December 15, 2024 inclusive by completing our online application form: https://tinyurl.com/mv4awayp

How to contact us?

For any further information, contact Florane Louis, Head of the Administration and Payroll Department, on 02/7398766.

 For any other questions, contact Céline Koninckx, Recruiter, on 0486/658500.

To finish

We have tried to provide you with as much detail as possible about the purpose, missions, and environment of this position.

 If you hesitate, we still encourage you to apply: in the worst case, you will lose a few minutes, and in the best case, it will be the beginning of a meaningful and lasting collaboration.

We also want to emphasize that we fully value diversity and strive to create a safe and inclusive environment. We are committed to providing equitable employment opportunities regardless of gender, sexual orientation, race, disability, or any other characteristic that defines you. In fact, diversity makes our work environment even more enjoyable.