Senior HR Budget Officer

Iris Sud Hospitals (HIS) and HR Department:

The Iris Sud Hospitals, spread over 4 municipalities in the south of Brussels, have 2500 employees dedicated to providing quality care to the Brussels population, with a multidisciplinary and local approach.

The HR department, based in Etterbeek, brings together 30 people in various departments: administrative management, payroll, recruitment, training, and digitalization. We foster a work environment that is dynamic, proactive, and open to new ideas.

Your role: HR Budget Officer

Your main mission will be the precise management of the personnel budget, in addition to the administrative and payroll follow-up. You will join a team of 10 people and collaborate with various internal departments, reporting directly to Mrs. Florane LOUIS, head of the department.

This position is new to the department and includes:

• Participation in the analysis of the budget in personnel and cost control (implementation of dashboards, budget simulations, monthly monitoring of expenses, identification of savings opportunities or variances and formulation of proposals);

• Participation in the optimization of budget management in terms of staff, in particular by monitoring the regulation of the institution's funding and subsidies and the formulation of proposals/recommendations;

The development and monitoring of the staff budget in collaboration with the services of the Finance Department;

• Brings together all the elements concerning costs and FTEs in personnel (employees and temporary workers);

• Ensures the interface between payroll data, accounting/budget systems;

• Checks the completeness and accuracy of the information collected;

• Prepares periodic financial reports on the evolution of the staff budget;

Participation in the maintenance of an efficient personnel administration and remuneration system;

• Participates in the payroll process and the administrative management of personnel;

• Assistance in the management and follow-up of various declarations (social balance sheet, DMFA, withholding tax, etc.) as well as relations with the various administrations (NSSO, tax administration, FPS, etc.);

• Ensures relations with certain external bodies (Ex Ministry of Finance, STIB, Saisies, ONP, Mobilités, Subcontractor payslips, Outplacement offices, Maribels Fund, 52+, etc.);

Training and experience:

• You have a Master's degree (human resources, finance, economics, etc.) or have 6 to 10 years' experience in a similar position.

• You have experience and extensive knowledge in social legislation/HR regulations, payroll management as well as management control or budget monitoring (ideally in HR).

• Thanks to your experience, you have a very good command of the Office suite and particularly Excel, and are comfortable learning a new HRIS/software tool.

• You are fluent in French and have a good knowledge of the second national language.

You find yourself in the majority of these soft skills:

• Organizational and Priority: Ability to structure work effectively by prioritizing tasks according to importance and urgency. Time and resource management to meet deadlines and objectives.

• Methodical and rigorous : Ability to follow precisely established procedures, especially in the management of budgetary and financial data. Attention to detail and commitment to producing accurate and reliable results.

• Analytical, Synthesizing, and Logical Thinking : Ability to examine complex information, extract essential elements, and draw relevant conclusions. Structuring information in a clear way and a logical approach to solving problems or making decisions.

• Autonomy and proactivity : Ability to work independently, take initiative, and anticipate needs or problems. Personal responsibility for the performance of tasks and proactive process improvement.

• Continuous improvement oriented and strength of proposal : Motivation to identify opportunities for process optimization and propose innovative solutions to increase efficiency. Critical reflection on current ways of working and willingness to contribute to the positive development of the organization.

• Team player and sense of collaboration : Ability to work effectively with team members, share information, support colleagues, and contribute to the achievement of common goals. Clear communication and active listening to foster a harmonious and productive work environment.

Want to join us?

Are you interested in joining our team? Then apply without further delay by completing our online application form before October 03, 2024 : https://bit.ly/3SQv2M4

Only applications sent via our website will be considered.

What is the recruitment process?

1. A telephone interview with the recruiter (Lingrand Camille) lasting +- 30 to 45 minutes

2. One or more face-to-face practical exercises

3. If your answers meet our expectations, an interview with Mrs. Louis Florane (Payroll and Administrative Manager), Mrs. Saidi Samiya (Human Resources Director) and Mrs. Martin Laurence (Financial Director) lasting +-1h15

How to contact us?

For any further information about the position, contact Louis Florane, payroll and administrative manager on 02 739 87 66 - 0490 67 68 34,

For any other questions, contact Camille Lingrand, recruiter on 02/739 85 97