Principal Secretary for the Hepato-Gastroenterology Department (M/F/X)

Permanent

Brussels

Job description

"Forget the routine, make a difference with us!" 🌟

As a full-time principal secretary, on a permanent contract, you will lead and coordinate the administrative team of the Hepato-Gastroenterology Department, ensuring its proper functioning and optimising its efficiency.

🎯 Your responsibilities:

Be the point of contact for caregivers with the administrative services.
Help the Head of the Medical Service with financial files, management of the equipment of the medico-technical service, preparation of the budget, etc.
Are responsible for the team of medical secretaries. 👩‍⚕️👨‍⚕️
Ensure continuity of service and take over their tasks if necessary.
Organize the department's scientific meetings.
Manage the physical and IT access rights of the department's staff.
Manage the medical and nurse on-call list. 🩺
Encode permanent physician absences in Staffplanner

Embark on a career that makes sense, where every action counts 💖. Apply now!

Profile

📚 Qualifications and experience required:

You have a bachelor's degree in medical secretarial work or executive secretary.
You have a minimum of 5 years of experience as a secretary or medical secretary.
You are fluent in English and Dutch.

🚀 Essential skills:

You have knowledge of medical vocabulary.
You know how to motivate and guide others towards the achievement of common goals, even without being in a position of formal authority.
You are a good listener and empathetic.
You are able to find creative and effective solutions to challenges or obstacles.
You are able to effectively manage multiple tasks simultaneously and maintain a well-structured work environment.
You treat confidential information with the utmost respect and know how to maintain the confidentiality of sensitive data.

✨ Additional assets:

You have a background in management or communication.
You have knowledge of the Saint-Luc University Clinics as well as the Epic software.

Why apply?

🤝 An attractive salary package

Resumption and enhancement of your seniority
An offer of additional salaries above the minimum rate of the joint committee in the event of irregular work as well as an end-of-year bonus

Contribution to the costs of public transport or car or bicycle as well as free and secure parking
28 days of annual leave (+ the various special leaves)

💚 Well-being and quality of life

Easy access to local shops and services (food, pharmacy, school, nursery, holiday plains).
Exclusive benefits: discounts at many retailers and suppliers, as well as on sports activities.
Manyactivities and initiatives to support and motivate our employees (afterworks, competitions, Christmas market made in Saint-Luc,...)

✨ Work environment and development

A varied and challenging role in a state-of-the-art work environment
A friendly and collaborative atmosphere, within multidisciplinary teams.
Access to numerous training courses for the continuous development of your skills and access to internal mobility

🌱 Commitment and sustainable development