Administrative Assistant

Permanent

Brussels

Job description

As an Administrative Assistant, you are in charge of managing orders and invoices, as well as receiving and sending letters from the department and keeping the contract renewal schedule.

📝 On a daily basis:

You will receive the order requests and check their validity and admissibility.
You create, encode and send purchase orders in the accounting tool.
You create, encode and send invoicing requests in the accounting tool.
You receive and process the declarations of receivables and invoices related to an order.
You maintain written and oral contact with suppliers and internal customers.
You draw up an annual report on orders.

Profile

You quickly assimilate information and adapt easily to new situations.
You are precise, paying great attention to detail in every task. 🔎
You are autonomous, able to take initiative and manage your responsibilities effectively.
You have clear, professional and impactful written and oral communication
You are customer service oriented and always put their needs at the heart of your priorities. 🤝
You apply respect in all your interactions, valuing harmonious relationships.
You like to collaborate and know how to work effectively in a team to achieve common goals.
Accounting knowledge is an asset for this position.

Why apply?

A part-time contract for an indefinite period (half-time) with flexible hours and the possibility of teleworking up to 3 days a week. ⏰
An exciting position with real future prospects in a fast-growing company.
In-depth training in the mutual insurance sector when you arrive and regular training throughout your career.
An attractive salary with many extra-legal benefits that can be adjusted according to your needs.
Up to 46 days of leave (prorated to your working time) per year.
Place of work : Brussels or Mons or Liège.

Conduct of interviews

Phone Screening
Personality questionnaire and reasoning tests
1 interview with the recruiter and the company
Here we go! 🚀

For this recruitment concerning a position with budgetary responsibility, you may be asked to provide additional information relating to your professional background (references) and/or academic background (last diploma mentioned on your CV) in order to finalise your application. We thank you for being ready to provide them if necessary.

Diversity, inclusion and equal opportunities are important to us. Applicants are therefore selected on the basis of their qualities and skills, without distinction as to age, religion, origin, disability, sex or gender.

If you have a disability, learning difficulty or illness and would like to benefit from reasonable accommodation as part of the selection procedure, please mention this on your application. Just say so in your application. The conditions will be adapted as best we can so that you can apply in the best possible circumstances.