Intern - Logistics & Administration (Three months)

🚚📦📝 Your responsibilities as a Logistics and Administrative Intern: 

• Management of internal and external correspondence: manage written communications related to the move (emails, letters), both internal and external.

• Update and manage the contact database: keep the contact list of all stakeholders involved in the move up to date (employees, suppliers, subcontractors, partner companies).

• Preparation of moving files: Compile and organize the necessary files for each department or employee who moves.

• Coordination of moving schedules: assist in the management of schedules related to the different stages of the move (packing, transport, installation in the temporary premises).

• Follow-up of orders and deliveries: follow-up of orders for supplies needed for the move (boxes, labels, etc.) and for the work (renovation materials).

• Archiving of administrative and financial documents: manage the archiving of documents relating to the move and renovation work (estimates, invoices, contracts).

• Support in the management of service providers: assist in the management of relations with service providers (moving companies, construction companies).

• Organization of follow-up meetings: the intern could help organize weekly or monthly meetings on the progress of the relocation project.

• Occasional assistance to the teams in the field: although his role is mainly administrative, the intern may, on certain occasions, help in the field to coordinate or verify certain stages of the move.

🎓 Formation

• Student in training as an administrative assistant, management or management.

• Knowledge of logistics (desired): A first approach or a course in logistics or project management would be a plus, although it is not mandatory.

• Knowledge of office automation tools: Proficiency in Office suite software (Excel, Word, Outlook) as well as Microsoft Teams.

👌 Technical skills

• Information Management: Ability to organize, classify and archive documents. The intern must be able to structure information in a clear and effective manner.

• Written and oral communication: Strong ability to write emails, reports, minutes of meetings, as well as to communicate with internal and external interlocutors (employees, service providers, etc.). Precision and clarity in exchanges are essential.

• Follow-up of schedules and prioritization: Mastery of planning techniques, able to manage several tasks simultaneously and prioritize them according to needs.

✨ Interpersonal skills

• Organization and rigor

• Adaptability and flexibility

• Ability to work in a team

• Autonomy

• Communication skills

💛 Character traits

• Analytical and synthesis skills

• Calm and stress management

• Discretion and respect for confidentiality

• Motivation and involvement

📆 Availability and duration of the internship

• Duration: Given the nature of the project, an intern available for a period of 3 to 4 months would be ideal to cover all phases of the move (preparation, execution, follow-up).

• Availability: The intern will need to be flexible in terms of schedules, as some phases of the project may require a presence outside of traditional office hours (especially during critical phases of the move).

• Phone Screening

• Personality questionnaire and reasoning tests

• 1 interview with the recruiter and the company

• Here we go! 🚀